You can subscribe to any report that’s available to your user on YouthCenter (added feature in June 2025).
Please note: you must have email notifications turned on to receive report subscription emails from YouthCenter. See this article for details on notifications.
Find the Report #
Click the Reports application and use the Search bar to find your desired Report:
Once you locate the Report, click the caret on the left to see the options. Choose the option to Subscribe to the Report:
This brings up the Edit Subscription window – read on for how to add users and set up the subscription frequency.
Adding Subscribers #
You can add users from several areas:
- My lists
- Shared Lists
- Groups
- All users
- Search by typing
Select the individual users or lists, then use the > arrow to move them to the Selected People box. You can use the < arrow to move any unwanted users back if needed:
Subscription Options – Frequency & Format #
Once you’ve chosen the subscriber, use the Format field to choose how the Report is delivered:
- Excel – sends a .CVS attachment with the data (also includes a link to the Report)
- Link Only – sends a link to the Report on YouthCenter, does not deliver any data
The Send When Empty? option will keep sending an email notification even if there is no data in the report for that period.
Use the Schedule options to set the frequency and time of the subscription:
- Start Date – when do you want this subscription to begin?
- Repeats every – how often to you want the subscription to run?
- Repeat on – select a pattern or day of the month to repeat
- Ends – does this report stop on a specific date or go on until you unsubscribe?
- When to run – what time (or times) should the report be delivered?
Remember to Save changes when you are done.
Here’s a report that is set to run on the first Monday of every month:
And here’s a report that will run on Mondays, Wednesdays, and Fridays at 8am. It will also send subscribers an updated version of that same report at 9pm on those days:
Creating Multiple Subscription Schedules #
If you need different subscription schedules for different users, simply duplicate the original Report and use the steps above to set up each frequency.
To Duplicate a report, find it in the Reports section of YouthCenter and click on it to view. You can also use the down caret on the left to see options and view:
Use the copy icon to Duplicate the report:
This brings you to the Edit screen for your duplicated report. By default, the report will be named for the original with the suffix (copy). Rename your Report at this stage so you can easily tell it apart when creating the additional subscription(s):
Make any edits you need and Save. You can then add a subscription as detailed above.
Managing your Subscriptions #
You can view your current subscriptions and unsubscribe from reports in the Reports application. Any Subscriptions will show up on the right, just under Recent Reports:
Use the down caret on the left of the report name to see options and Unsubscribe:
