---
title: Subscribe to a Report
description: "You can subscribe to any report that's available to your user on YouthCenter (added feature in June 2025). **Please note:**you must have email notifications turned on to receive report subscription emails from YouthCenter. See **[this article](https://docs.youthcenter.net/docs/updating-your-profile-information/)** for details on notifications.…"
url: "https://docs.youthcenter.net/docs/subscribe-to-a-report/"
updated: "2026-09-24"
category: Report Manager
tags:
  - Report Manager
---

# Subscribe to a Report

You can subscribe to any report that's available to your user on YouthCenter (added feature in June 2025).

**Please note:**you must have email notifications turned on to receive report subscription emails from YouthCenter. See **[this article](https://docs.youthcenter.net/docs/updating-your-profile-information/)** for details on notifications.

### **Find the Report**

Click the Reports application and use the Search bar to find your desired Report:

![Reports page with the Reports navigation item and the My Reports search bar highlighted with teal box graphics, showing search results for a report search on "notes".](https://docs.youthcenter.net/wp-content/uploads/2023/07/image-10-1024x638.png)

Once you locate the Report, click the caret on the left to see the options. Choose the option to Subscribe to the Report:

![Report action menu open on the Case Notes by PO report, with a teal box graphic highlighting the dropdown arrow and the Subscribe to this Report option.](https://docs.youthcenter.net/wp-content/uploads/2023/07/image-11-1024x647.png)

This brings up the Edit Subscription window - read on for how to add users and set up the subscription frequency.

![Edit Subscription form for the Case Notes by PO report showing the Send To, Format, and Schedule sections with no recipients selected yet.](https://docs.youthcenter.net/wp-content/uploads/2023/07/image-13-1011x1024.png)

### **Adding Subscribers**

You can add users from several areas:

- My lists
- Shared Lists
- Groups
- All users
- Search by typing

Select the individual users or lists, then use the **>** arrow to move them to the Selected People box. You can use the **<** arrow to move any unwanted users back if needed:

![Edit Subscription form with a teal box graphic highlighting the Available People search box and its arrow button, showing a filtered sample user result ready to add to Send To.](https://docs.youthcenter.net/wp-content/uploads/2023/07/image-14-1011x1024.png)

### **Subscription Options - Frequency & Format**

Once you've chosen the subscriber, use the **Format** field to choose how the Report is delivered:

- **Excel** - *sends a .CVS attachment with the data (also includes a link to the Report)*
- **Link Only** - *sends a link to the Report on YouthCenter, does not deliver any data*

The **Send When Empty?** option will keep sending an email notification even if there is no data in the report for that period.

![Edit Subscription form showing several sample recipients added under Selected People, with a teal box graphic highlighting the Format dropdown set to Excel (CSV) and the checked Send when Empty option.](https://docs.youthcenter.net/wp-content/uploads/2023/07/image-15-1011x1024.png)

Use the **Schedule** options to set the frequency and time of the subscription:

- **Start Date**- *when do you want this subscription to begin?*
- **Repeats every** - *how often to you want the subscription to run?*
- **Repeat on** - *select a pattern or day of the month to repeat*
- **Ends** - *does this report stop on a specific date or go on until you unsubscribe?*
- **When to run**- *what time (or times) should the report be delivered?*

Remember to **Save** changes when you are done.

Here's a report that is set to run on the first Monday of every month:

![Schedule section of the Edit Subscription form set to repeat monthly on the first Monday, running at 8AM, with no end date.](https://docs.youthcenter.net/wp-content/uploads/2023/07/image-16-1024x533.png)

And here's a report that will run on Mondays, Wednesdays, and Fridays at 8am. It will also send subscribers an updated version of that same report at 9pm on those days:

![Schedule section of the Edit Subscription form set to repeat weekly on Monday, Wednesday, and Friday, running at 8AM and 9PM.](https://docs.youthcenter.net/wp-content/uploads/2023/07/image-17-1024x485.png)

### **Creating Multiple Subscription Schedules**

If you need different subscription schedules for different users, simply **duplicate the original Report** and use the steps above to set up each frequency.

To Duplicate a report, find it in the Reports section of YouthCenter and click on it to view. You can also use the down caret on the left to see options and view:

![Reports page with a report action menu open and the My Subscriptions panel showing several subscribed reports, including Case Notes by PO, Discipline: Supervisor Review, and Gang Member Report, along with their schedules.](https://docs.youthcenter.net/wp-content/uploads/2023/07/image-18-1024x522.png)

Use the copy icon to Duplicate the report:

![Case Completion Checklist Items report page with a teal box graphic highlighting the copy report icon in the top-right toolbar.](https://docs.youthcenter.net/wp-content/uploads/2023/07/image-19-1024x420.png)

This brings you to the Edit screen for your duplicated report. By default, the report will be named for the original with the suffix (copy). **Rename your Report** at this stage so you can easily tell it apart when creating the additional subscription(s):

![Edit Report page with a teal box graphic highlighting the Report Name field, renamed to Case Completion Checklist Items for Supervisors.](https://docs.youthcenter.net/wp-content/uploads/2023/07/image-20-1024x564.png)

Make any edits you need and Save. You can then add a subscription as detailed above.

### **Managing your Subscriptions**

You can view your current subscriptions and unsubscribe from reports in the Reports application. Any Subscriptions will show up on the right, just under Recent Reports:

![Reports page with a teal box graphic highlighting the My Subscriptions panel, now showing both the original and copied Case Completion Checklist Items subscriptions along with the Gang Member Report subscription.](https://docs.youthcenter.net/wp-content/uploads/2023/07/image-23-1024x613.png)

Use the down caret on the left of the report name to see options and Unsubscribe:

![Reports page with a report action menu open on the Gang Member Report subscription, with a teal box graphic highlighting the dropdown arrow and the Unsubscribe option.](https://docs.youthcenter.net/wp-content/uploads/2023/07/image-24-1024x613.png)

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