---
title: "Form & Report Security"
description: Outside of the traditional permissions and access pieces of YouthCenter, there are additional safe checks on forms and reports that allow you to determine viewing, editing, and reporting capabilities. Below are showcases of how these securities work for forms and…
url: "https://docs.youthcenter.net/docs/form-report-securities/"
updated: "2026-09-24"
category: Administration
tags:
  - Administration
  - Form Builder Responses
  - Report Manager
---

# Form & Report Security

Outside of the traditional permissions and access pieces of YouthCenter, there are additional safe checks on forms and reports that allow you to determine viewing, editing, and reporting capabilities.

Below are showcases of how these securities work for forms and reports specifically.

For more information on access levels and permissions, please see the documentation [here](https://docs.youthcenter.net/docs/permissions-access-levels/).

## **Form Security**

To access and manage form security, select the "administration" tab, followed by "form admin."

![Administration menu expanded, with red box graphics highlighting the Administration section and the Form Admin option.](https://docs.youthcenter.net/wp-content/uploads/2026/05/image-21.png)

Choose the form you would like to update the security on and select the down carrot, followed by "manage form security."

![Form Admin list showing forms with a red arrow graphic pointing to the Manage Form Security option in an expanded action menu.](https://docs.youthcenter.net/wp-content/uploads/2026/05/image-15.png)

Within security, four fields will allow you to add specific user groups to and will allow the following:

- Can modify form: groups added to this section will be able to edit any fields on the form.
- Can respond: groups added to this section will be able to see and respond to the form.
- Can view all responses: groups added to this section will be able to see responses, but will not be able to respond.
- Can modify all responses: groups added to this section will be able to modify any previously submitted responses.

![Manage Form Security dialog for the YCD - Mental Health Screen Summary (MAYSI-2) form showing 4 fields. The fields are: Can Modify Form, Can Respond, Can View All Responses, and Can Modify All Responses. These have different user groups in each field to reflect which one has access to these actions.](https://docs.youthcenter.net/wp-content/uploads/2026/05/image-16.png)

## **Report Security**

To update security on reports, determine first which report system you are working out of. The two options currently are:

- Legacy Reports
- Reports 2.0

### **Legacy Reports**

To access legacy reports, select the orange icon in the upper right hand corner of your YouthCenter Screen.

![Top toolbar with a red arrow graphic pointing to the Report Builder 2.0 icon.](https://docs.youthcenter.net/wp-content/uploads/2026/05/image-23.png)

Select and choose the report you would like to update security on and select the down carrot followed by "manage security for this report."

![Legacy report action menu open with a red box graphic highlighting the Manage Security for this Report option.](https://docs.youthcenter.net/wp-content/uploads/2026/05/image-20.png)

Choose the groups that should have access to the report.

Choose from the two options of "can view," "can edit," or both.

Click save.

![Manage Security dialog for Report 12 showing the YCD - Administration group's Can View and Can Edit permissions and a dropdown to add another group.](https://docs.youthcenter.net/wp-content/uploads/2026/05/image-19.png)

### **Reports 2.0**

To access Reports 2.0 select "reports" from the main menu.

![Left navigation menu with a red box graphic highlighting the Reports option.](https://docs.youthcenter.net/wp-content/uploads/2026/05/image-22.png)

When editing or creating a new report, the first page containing report details, data, display options, and pinning options will also contain the security section.

To add security, go to the "manage security" section and choose a group from the dropdown. Select the group and choose "add group."

![Report Builder 2.0 Display Options and Pin This Report sections, with a red box graphic highlighting the Manage Security section, a red "1" graphic near the Group dropdown and Add Group button, and an orange "2" graphic near the group permissions table.](https://docs.youthcenter.net/wp-content/uploads/2026/05/image-17-1024x560.png)

Under the groups, the "can view" check box will be automatically selected.

If the group can update the report, choose the "can edit" checkbox.

![Manage Security group permissions table showing the YCD - Administration group with Can View and Can Edit checked.](https://docs.youthcenter.net/wp-content/uploads/2026/05/image-18-1024x85.png)

For more information on Reports 2.0 please see the documentation shared [here](https://docs.youthcenter.net/docs/reports-2-0/).

### Was this article helpful?