---
title: "Cross-Site (Statewide) Search"
description: "Cross-site searching allows authorized users to search for clients across all YouthCenter databases within their designated search group, returning exact matches aggregated from every reachable site in the group. YouthCenter Sites are not automatically included — they must be explicitly…"
url: "https://docs.youthcenter.net/docs/cross-site-statewide-search/"
updated: "2026-09-14"
category: Administration
tags:
  - Administration
---

# Cross-Site (Statewide) Search

Cross-site searching allows authorized users to search for clients across all YouthCenter databases within their designated search group, returning exact matches aggregated from every reachable site in the group.

YouthCenter Sites are not automatically included — they must be explicitly designated as part of a cross-site search group.

To be added to your appropriate group, reach out to **[Support@YouthCenter.Net](mailto:Support@YouthCenter.Net)**

### **Permission Set up**

To be able to use this search function, permissions must be added to the correct user groups.

Select the "administration" tab followed by "user manager."

Choose "permissions" and select "search: state search."

Add in appropriate groups. For more information on permissions, explore additional documentation [here](https://docs.youthcenter.net/docs/permissions-access-levels/).

![A screenshot of the YouthCenter admin sidebar with Administration and User Manager highlighted in blue boxes, showing the path to the User Manager's Permissions tab (also highlighted). The Permissions page is filtered by "state wide" and lists an Application Action named "Search: State Search" assigned to 1 of 15 groups and 30 of 89 users under YCD - Administration, with a blue arrow pointing to that entry.](https://docs.youthcenter.net/wp-content/uploads/2026/04/image-38.png)

### **Searching Statewide**

To use the state-wide search, select the "case manager" tab followed by "search."

Select the "statewide" tab.

![A screenshot of the YouthCenter sidebar with Case Manager and Search highlighted in blue boxes, showing the Search Clients panel with "Your Site" and "Statewide" tabs. A blue arrow points to the Statewide tab, above a client search field and an information box explaining that a search can be run on all or part of a client's first and last name.](https://docs.youthcenter.net/wp-content/uploads/2026/04/image-40.png)

At a minimum, fill in the required fields that include:

- First Name
- Last Name

Optional fields include:

- Date of Birth
- Petition #
- Gender

Click "search."

![A screenshot of the Search Clients Statewide panel with the Statewide tab selected. A note explains that statewide search returns exact matches only, so only confident information should be entered. Required First Name and Last Name fields are highlighted in a blue box, followed by optional Date of Birth, Petition #, and Gender fields, with a blue arrow pointing to the Search button.](https://docs.youthcenter.net/wp-content/uploads/2026/04/image-39-1024x545.png)

### **Results**

Only **exact matches** are returned (based on First Name, Last Name, and any optional fields provided)

All results are aggregated across all sites in the search group.

Each result will also indicate which site/facility the match came from.

![A screenshot of a statewide search result for a sample client, showing name, gender, date of birth, alias, and address, with a blue arrow pointing to a "Source" label indicating which site the match came from. Below are two petition numbers, each with a "Show Details" link.](https://docs.youthcenter.net/wp-content/uploads/2026/04/image-46.png)

### **Event Log for Searches**

For tracking purposes, information around searches is logged under the "Event log."

![A screenshot of the YouthCenter sidebar with Administration and Event Log highlighted in blue boxes, showing the navigation path to the Event Log page.](https://docs.youthcenter.net/wp-content/uploads/2026/04/image-47.png)

This information will include the:

- timestamp
- site searched from
- search parameters used

![A screenshot of one row from the Event Log, showing the timestamp, event type "Statewide Search," category "Internal," and user "tlawrence" highlighted in a blue box. A blue arrow points to the event detail text listing the search parameters used and the site and user IDs involved.](https://docs.youthcenter.net/wp-content/uploads/2026/04/image-49-1024x62.png)

### Was this article helpful?